– – – APPROVED – – –

(1 February 2016)

 

HARBOR 20 FLEET FOUR

BOARD OF DIRECTORS MEETING

JAN. 27, 2016

 

CALL TO ORDER: Fred Rice presiding. Present, Geoff Slaff, Morgan Green, Ann Hutchins, Thomas Wright, Bill Bench, Jane Barrett, Kathleen Bauschke, Dale Zurawski, Sandra Denton, Tom Kelleway, Rich Miller, John Jeffries, Ken Kieding

 

1. Election Results: Morgan Green reported the election results. 13 boats cast votes by email. The five nominees with the most votes were Fred Rice, Geoff Slaff, Morgan Green, Tom Wright and Ann Hutchins.

 

2. Board Officers: Fred opened nominations for Fleet Captain. Ann nominated Fred. Geoff seconded the motion. Approved by newly elected board by voice vote. Geoff nominated Morgan Green as Recording Secretary. Fred Rice seconded the motion. The board approved by voice vote. Morgan Green nominated Geoff Slaff as Treasurer, Tom Wright seconded the motion, with approval by voice vote. Tom volunteered to be Measurer. Geoff seconded the motion, approved by voice vote. Tom Kelleway volunteered to assist him.

 

3. Webmaster: Fred asked John “J.J.” Jeffries to continue as webmaster. J.J. agreed, and was confirmed by voice vote.

 

4. General Discussion: Fred thanked all the nominees for running. Geoff suggested that the board make it a practice to take issues requiring board decisions first to a fleet wide meeting where Owner Members could discuss and cast advisory votes to suggest proposed solutions. Subsequently, the board would meet, discuss and vote on the issue as per Fleet Four bylaws.

Geoff proposed the above procedure for discussion at the next Fleet Four general meeting.

 

Ann and Geoff recommended publishing a calendar of meetings for the year. Ann recommended a reminder date for the next meeting be announced and included in the minutes of each meeting.

 

5. Items for the next Fleet Four general meeting: See item four above. Also, a Fleet Four weighing event, with proposed dates and procedures and details of gear required. Fred is to send out the proposed dates before the meeting, along with a list of equipment to be aboard for the weighing. He will call for volunteers at the meeting to assist on the weigh day. Ken Keiding is to help with the event regarding the scales to be used.

 

A series of match races will be put on the fleet meeting agenda for discussion, as per a request by Rich Miller.

 

6. Friday night starts practice: Ken Keiding volunteered to host a series of Friday evening short races, with the emphasis on starts. Ann Hutchins volunteered to coordinate with him and be the contact person for fleet members who want to take part.

 

7. Next Fleet Four general meeting: After discussion, the meeting is scheduled for Feb 11, 5:30 p.m. at the Santa Barbara Yacht Club.

 

Adjournment 5:38 p.m.

 

– – – END – – –

 – – – DRAFT – – –

 

HARBOR 20 FLEET FOUR

FLEET MEETING, JANUARY 14, 2016

 

Call to Order: Fred Rice presiding. Present: Bill Bench, Thomas Wright, Morgan Green, J.J. Jeffries, Jane Wright, Ann Hutchins, Bhrian Resnik, Caroline Kavanagh, Scott Deardorff, Leslie Deardorff, Rich Miller, Jane Watkins, Helene Webb, Karen Cahill, Wayne Rosing, Dennis Plesons, Bill Sheridan, Tim Wilde.

 

Old Business

 

December Minutes: Morgan Green – one correction. Proposed date of party at Fred’s winery is April 16, not the 14th. Minutes accepted.

 

Class Association Board Nominations: Fred Rice – Reported that the H2O Class Association has posted its newest Class Rules and Bylaws on the website. One change is the addition to the Class Board of representatives from all the fleets. That board decided to nominate all current fleet captains, but still wanted more. At their request, Fred thought of Rich Miller as an experienced Fleet Four member for the task, and Rich volunteered and sent in his resume. He will appear on the Class board ballot. All boat owners with Class dues paid up will receive an email for an electronic vote.

 

New Business

 

Fleet Capt. Report: Fred Rice – Fred allowed the following ex agenda items under this heading.

 

2016. Making any jacks optional, suggested by Karen Cahill. Caroline Kavanagh so moved. Second, Thomas Wright. Approved by voice vote. This provides an exception to Class Rules and shall be added to the Fleet Four bylaws as: Appendix 4) lazy jacks are optional equipment, as of Jan. 14, 2016.

 

1. Weighing boats: Fred Rice – Morgan Green notes Oct. 15, 2015 board minutes regarding the mandatory weighing of all boats with sail number 335 or higher to assure that none weigh less than 1950 pounds.

 

Bill Bench suggestion: weigh the whole fleet. After fleet discussion the motion by Bill and amended by Scott Deardorff and approved by voice vote: All fleet four boats must be weighed before the first race of the 2016 Championship Series, with only class required equipment aboard, and without the spinnaker sail.  Fred said he would schedule a non-racing weekend for the weighing, using a digital scale brought from Newport.

 

A second motion by Jane Wright, and seconded by Rich Miller was approved by voice vote: All newcomer boats without a certification from the manufacturer or fleet measurer must be measured and weighed.

 

1. Board elections: Morgan Green advocated that board members should hold posts such as secretary, which along with webmaster, has been delegated as a non-board member task. Rich Miller noted that reasons for this, when the fleet was getting started, no longer exist. Fred Rice noted the bylaws call for “at least” three board members, not a limit of three, and noted such a small board had produced quorum problems. Staggering terms to provide continuity was suggested. After fleet discussion the following motion by Scott Deardorff, and second by Rich Miller was approved by voice vote: Fleet Four shall elect a board of directors with 5 members. This change shall appear in the Fleet Four Bylaws Appendix as item 5).

 

Fleet Capt. Report continued: Fred reviewed the schedule of 2016 fleet championship races. It will be the same as in 2015, as earlier approved by the board.

 

Treasurer’s Report: Fred Rice for Geoff Slaff: Funds at year’s end were $2,239.67. Subsequently, five boats have also paid their 2016 Fleet Four dues of $100. Checks go to Geoff Slaff, treasurer.

 

 Election by Feb. 1: Bylaws require this timing. There six  board nominees, Fred Rice, Bill Bench, Thomas Wright, Morgan Green, Geoff Slaff and Ann Hutchins, as of the Jan. 12 deadline. The five who receive the most votes will serve. Ballots will be secret, via email.

 

Party Feb. 13, FYI: Will be hosted by Wayne Rosing and Dorothy Largay at one of their homes, to be decided.

 

Open Discussion:

 

1. Board nominations. See Item c above.

 

2. North South invitational: Fred noted he needs to send out invitation letters soon, and needs Chairs for: agendas and schedules; invitations; eligibility; fees and registration, lodging and parking, housing, organizers. Other tasks, T-shirts, prizes, parties. Fred suggests a similar schedule to the last North/South event here including registration, practice sail, dock party, beach party, awards ceremony. The beach has been reserved and SBYC Race Director will supervise race committee. Due to her previous successful experience, Karen Cahill said she would assist, but not chair. Fred reports that Newport would like participation by San Diego boats. There has been no response yet from San Diego. Fred suggests either following the pattern set by Newport last year, with five boats for each team, or to reprise the Santa Barbara event which had three boats per team. Fleet discussion. No decisions. Tim Wilde and Caroline Kavanagh volunteered to coordinate visitor housing with Fleet Four members.

 

– – – END – – –

– – – APPROVED – – –

14 January 2016

 

HARBOR 20 FLEET FOUR

BOARD MEETING, DEC. 15, 2015

 

Call to order: Endless Summer Cafe, Fred Rice, Fleet 4 Captain presiding. Present: Bill Bench, Geoff Slaff, Thomas Wright, Morgan Green, board members; J.J. Jeffries, webmaster.

 

Minutes of October, 2015: Accepted without correction.

 

1. Officers for 2016. Review of Class Rules and fleet rules. Consensus agreement, unanimous, that the present board volunteer as candidates to serve for a 2nd year, with Geoff Slaff volunteering for the new duty of assistant to the Fleet Captain. The expectation is that Geoff would volunteer as a candidate for Fleet Captain for 2017. The hope is for another board member to volunteer as his assistant and, in turn, volunteer as a candidate for Fleet Captain. The above was agreed as allowed within Fleet 4 and Class rules to help ensure leadership continuity, the sharing of institutional expertise, as an educational help to any new incoming board members, and to avoid the constant need to recruit new officers from the fleet’s relatively small membership.

 

The above was determined by consensus to comply with Fleet 4 Bylaws, I.D.2 and I.D.3

 

2. Election of board. Bylaws require the election by Feb. 1. The current board volunteered to be candidates. A notice will be circulated to the fleet to announce these candidates, and ask for other nominees to notify the Fleet Captain by Jan. 12. The election will be via email, will be a secret ballot, with fleet secretary Morgan Green to send email ballots out, receive votes back, and count the votes. The top five vote-getters will be confirmed as the new 2016 board.

 

3. Future board phasing: Consensus to later discuss whether phasing in new board members (with staggered terms) and or a formal Fleet Captain “in training” duty should be considered as bylaw changes.

 

4. PHRF. Fred reported from the SBYC Sail Policy Committee that Harbor 20s would be given their own start in the Hot Rum SBYC series, if four boats enter, but would not qualify for the traditionally PHRF event trophies. Discussion, with: Motion by Morgan Green, second by Geoff Slaff: The Fleet 4 board will take no position on PHRF certificate racing by fleet members. Approved unanimously.

 

5. Fleet Budget. Treasurer Geoff Slaff reported the fleet has $2,256.95, with expectations of collecting another $1,300 in dues for 2016 for a total of $3,556. Fred will submit an invoice of $17.28 for trophy engraving. Expected expenses: Wayne volunteered to pick up the Fleet 4 party cost again this year.

 

6. Perpetual Trophy. Needs to be engraved. Fred Rice will talk to Rich regarding this and look into the engraving.

 

7. North/South Hosts. Set for Sept. 2-4. Five teams from each club will compete. (note: the entry fee at Newport was $400 per boat and $150 for guests at meals, etc.) Fred suggests work start on this right after New Years. Geoff reports we are in good shape for this event. Fred will seek a chair group to divide duties such as housing, trophies, registration, entertainment, T-shirts, race committee etc. Fred has already reserved the beach by SBYC for a Luau. He foresees the same format as last year, a cocktail party and registration Friday night. Friday P.M. a checkout race. An evening luau. Sunday trophy presentation. He will seek volunteers at the next general fleet meeting.

 

8. Ullman sails. J.J. is to check the website to make sure the bylaw pertaining to sails is properly posted, and to make sure dimensions of sails, including spinnakers, is also on the site as a members’ reference as a courtesy.

 

9. 2016 championship races. Motion to keep the same races as in 2015, including events sponsored by the Santa Barbara Sailing Club.

 

10. Fleet Party. It is scheduled for Feb. 13 at Wayne’s, with Leslie Deardorff to coordinate.

 

11. Party Possibility: Fred says he can possibly host a Fleet 4 picnic at sunstone vineyards on April 16. Will seek feedback at the next general fleet meeting.

 

12. Next Fleet 4 general meeting will be Jan. 14.

 

Adjournment.

 

– – – END – – –